Privacy & Policy

Privacy Policy

EducationProviders Ltd acts as the data controller for the personal information we collect and hold about you as a student or former student. This means we are responsible for determining how your personal data is used and for ensuring it is handled securely in accordance with the UK General Data Protection Regulation (GDPR).

Your student record and related personal details may be accessed by authorised academic and support staff who require this information to carry out their duties. We may also share relevant data with third parties, including our university partners, who work with us to deliver your academic programmes.

Types of Data We Collect and Hold

We may collect and process various categories of personal information about you, including (but not limited to):

  • Personal Information: Name, title, contact details (address, phone number, and email), nationality, date of birth, gender identity, household income, and information about dependents.

  • Emergency Contact Information: Details of a person to be contacted in an emergency.

  • National Insurance Number: Where provided voluntarily.

  • Education and Employment Background: Information about previous schools, colleges, universities, and workplaces — including qualifications, study dates, and results.

  • Background Information: Data gathered during the admissions process, such as care status, criminal convictions, socio-economic background, and parental education or occupation.

  • Admissions Records: Interview notes, test results, and admissions decisions.

  • Assessment and Examination Data: Information about assessments, predicted and actual grades, and examination outcomes.

  • Student Record Information: Progress reports, academic achievements, and key milestones.

  • Visa and Immigration Details: Information related to your passport, visa, and immigration status.

  • Financial Information: Tuition fee records, scholarships, sponsorships, and other financial support information.

  • Academic Engagement: Records of participation in tutorials, teaching, supervision, and use of online learning platforms.

  • Learning and Research Activities: Details of your involvement in teaching, learning, or research activities.

  • Placements and Internships: Information about placements or internships completed during your studies.

  • Event Participation: Records of attendance at university events such as graduation ceremonies.

  • Photographs: Images captured at academic or social events, which may be used for live streaming or future promotional materials.

In addition, we may collect and process special category data, which includes sensitive personal information such as:

  • Racial or ethnic background, sexuality, and religious beliefs.

  • Health data, including any disabilities or medical conditions.

  • Information about criminal convictions or legal proceedings.

How We Use Your Information

Your personal data is used for purposes connected to your studies and overall student experience, including but not limited to:

  • Teaching and Academic Assessment: To provide education, supervision, and evaluate academic performance.

  • Welfare and Student Support: To safeguard the wellbeing, health, and safety of students and staff.

  • Financial Management: To administer tuition fees, financial aid, and scholarships.

  • Research and Administration: To assist with planning, quality assurance, and compliance with equality and diversity obligations.

Legal Bases for Processing Your Data

We process your personal data under several lawful bases, which may overlap depending on the situation:

  1. Contractual Necessity: When processing is required to fulfil our agreement with you as a student.

  2. Public Interest: When it’s necessary to perform a task in the public interest or exercise official authority.

  3. Legal Obligation: When required to meet legal or regulatory requirements.

    • For example, in cases such as public health emergencies (e.g., Covid-19), we may share limited information (like names or addresses) with relevant public health bodies such as the NHS or UK Health Security Agency.

  4. Legitimate Interests: When processing is necessary for our legitimate business purposes and does not override your rights.

  5. Consent: In some instances, we may seek your consent for specific processing activities — for example, surveys or marketing materials involving sensitive data.

  6. Vital Interests: When processing is necessary to protect your life, health, or safety, or that of others.

Please note that EducationProviders Ltd may process your data without your explicit consent where required or permitted by law.